Distributor network software is an integrated solution that facilitates linking your head office to the distributor located remotely. The system consists of inventory management, debtor management, post dated cheques management & sales analysis.
FEATURES OF REDISTRIBUTION NETWORK SYSTEM
* Provides consolidated and individual stock balances of the distributor, territory and area etc. This assists the area sales manager for decision making.
* Provides redistribution sales statistics.
* On-line inventory.
* Disciplines the distributor from overtrading and prevents overstocking.
* Facilitates just-in-time inventory and debtor management.
* Improves distributor cash management through structural debt management.
* Allows the head office to monitor individual sales statistics of the distributor, thereby avoiding over production and over importing.
* Minimizes paper work.
* Generates e-documents such as consignment transfer notes/ daily stock balances/ daily stock statistics, and transfers them to the head office or to the relevant location via e-mail or any other communication tool.
* Providing upto date and reliable information for decision making.
* Facility to request products from the head office by raising a stock requisition note. When stock is received, one can monitor whether the requests were saved timely and properly.
* Provides all the product information sent by the head office. The information consists of quantities, values (according to the best price), all tax amounts claimed for each product and discounts given.
* Pre secondary invoices entered in sales rep palm tops can be uploaded into to the FiNAC. By simply selecting pre secondary invoice it can be invoiced. This will help to speed up the invoicing process.
* According to the under/over charge amount in an invoice, a credit note or a debit note will be generated automatically. It will then be reflected in the debtor’s outstanding balance. This will eliminate loss of amounts that should be collected or reduced from debtors.
* All retailers entered into palm tops and price lists sent by the head office can be uploaded into the system in minutes. This will help to speed up operations and maintain accuracy.
* Stock can be auto loaded into the van according to the pre secondary invoices entered for a particular tour. If there is a stock shortage in the main store a shortage report will be generated stating shortage stock details. This will speed up the loading processes accuracy and speed.
* Auto adjustment of stock balances in vans according to van returns or transfers. This will speed up the adjustment of stock balance at the end of the day.
* Van sales summary is a very important report in the system. This report provides information on all the item movement for a particular day. According to the balances from the previous day & current day van returns it produce a shortage/ excess of stock and the value of the difference is shown. This is important to identify and claim ant losses.
* Daily invoicing and collections can be reconciled using van reconciliation report. This report provides information as follows:
. Gross Sales
. Discount value
. Damage & market replacement values
. Under/Over charge of invoices.
. Other expense values in invoices
. Previous credit amount collections
. Total cash and cheque collections
. Tour expenses
* Shop sales can be monitored using the system. Online printing of shop sale invoices is supported. Sales analysis reports can be obtained for the shops.
* The system will provide upto date debtor balances. Information like outstanding balances, non-allocated credit notes or advances and PD cheque amounts is available.
* Each debtor can be assigned a credit limit and a credit period. Using the system you will be able to obtain information about debtors exceeding the credit limit. This facilitates more control debtor control.
* Able to manage debtors more accurately and flexibly using the reports generated by the system. Below are some important reports generated by the system:
. Age analysis debtor/ category wise
. Debtors Ledger
. Area wise debtor outstanding
. Statement of accounts
. Sales rep wise debtor outstanding
. Debtor Outstanding for 03 months
* Monitoring of post-dated cheques is facilitated by the system. A set of cheques can be presented to the bank by simply selecting the necessary cheques. At the time of cheque realization a set of cheques can be realized very easily by entering the specific bank's standard realization period (e.g. No. of days taken by the bank for realization). The above mentioned methods will increase the data entry speed and productivity.
* Post-dated cheque system provides facilities to dishonor, hold, release and re-deposit a cheque that has been banked. The system produces various reports to monitor and identify the status of each report. The following are some of the reports:
. Cheque registry
. Bank statement
. Post-dated cheque age analysis
. Cheques banked and realized
. Cheques banked and dishonored
. Cheques dishonored history
. Cheque hold listing
* The system will provide upto date creditor balances. Information like outstanding balances, debit note, payment and PD cheque amount using reports is easily accessible.
* Able to manage creditor more accurately and flexibly using the reports generated by the system. Below are some important reports generated by the system:
. Creditor statement of accounts
. Cheque registry
. Cheque hold listing
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