FEATURES OF ACCOUNTS RECEIVABLE SYSTEM
* Maintaining multiple currency debtors.
Reports can be generated in foreign currency and rupee values.
* Create and maintain an unlimited number of debtors
* Create & maintain unlimited debtor categories / groups (regional name wise, item category name wise etc).
* Tracking credit limits & credit periods for each debtor.
If the customer exceeds the credit limit or credit period, the system prevents further invoicing by alerting the user.
* Creates Debtors and commercial information such as: contact details (Debtor's company name, address, contact person, Telephone No, Fax No., VAT Registration No and e-mail address, bank account details etc).
* Facility to maintain debtor’s bank guarantee information.
* Creates Debtors along with the opening balance break downs
User can maintain invoice break downs of the opening balance along with all relevant information.
* System displays all outstanding invoices when receipts are received.
When trying to set off credits, all outstanding debit notes & invoices are shown with the balance outstanding amounts.
* Receipt Allocation - ( FIFO or Manual )
Receipts can be set off against invoices or debit notes using either of two methods. The user can decide which invoice to settle from the outstanding list, or if automatic set-off is selected the receipt amount is deducted from the oldest invoice first.
* Maintain transactions with Auto or Manual Serial Numbering Systems
The User can decide whether they need auto serial number or manual serial number to maintain the invoicing system.
* Settlement Discounts
When invoices are settled within a stipulated period, a special discount can be given.
* Write off small amounts
A process for writing off small amount due from debtors.
* Integration with General Ledger System
Debtor Control a/c, Sales a/c's & Tax a/c's are posted to the general ledger for user defined double entries.
* On screen outstanding display.
* Maintain debtors outstanding
Each customer's online balance is maintained.
* Maintaining debtors’ age wise analysis with user definable age groups.
* Customer categorisation based on fast repayment
* Auto payment reminder generation
* Balance Confirmation notice generation
* Maintain customer wise discount structure.
* Supports unidentified receipts processing
* Maintaining Active and Inactive Debtors
* Accepting Part Settlement for Invoices & Debit Notes.
* Multiple settlements against one Invoice or Debit note.
* Able to define late payment charges
* Parameterized taxing methods ( VAT percentages , withholding tax percentages) Automatic Calculation of Sales Taxes.
* Customizes payment terms according to the customers.
(Amount wise / Period wise).
* Maintaining customer cash advances, Advance refunds, Prepayments, Overpayments and Allocating overpayments against invoices or debit notes.
* Tracks & deducts advance receipts:
An advance listing is given for unallocated advance receipts.
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REPORTS
* List of Individual Debtors (Customer List)
* Individual Debtors List with contact details
* List of Debtors Group or Category (Customers Category List)
CREDIT LIMIT ANALYSIS
* List of Customers with credit period
* List of Customer with credit limit
* List of Debtors who exceeded allowed credit limit
* List of Debtors who exceeded allowed credit period
OUTSTANDING AGEING ANALYSIS
* Debtors individual statements for user define time periods
* Debtors age analysis based on user define time periods
* Debtors group outstanding statements
* Debtors group age analysis based on user definable time period
* Monthly statements ( If necessary Rep. wise also can obtained)
* Outstanding statements
DAILY REPORTS
* Debtors daily cash collections
* Due list
* Debtors advances / over payment allocations
* Receipt listing cash/cheque
* Customer balance confirmation reports
* Customer reminder letters
HISTORY REPORTS
* Customer history activity summaries
* History monthly statement analysis
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